HOW IT WORKS
Trade Show Shipping —
Simplified
From quote to show dock in minutes. No drayage. No post-show surprises.
Takes less than 60 seconds · No signup required
PROCESS
How NEX EXPO works
One clear workflow. Every show. Every shipment.
Select your trade show
Choose the event you're exhibiting at so we can lock in venue rules, dates, and delivery requirements.
Coterie New York 2026
April 14 – 17, 2026 · 14 days left
New York, NY
Enter your ZIP code
We only need your ZIP to calculate your zone and rate. Full pickup address is collected during booking.
Origin ZIP
75201 — Dallas, TX
Zone 2 · 1,400 miles to Javits Center
Select shipment type & quantity
Choose what you're sending and how many pieces of each type. Use the – / + steppers to set quantities.
4+ piece discount applied — save $500
Review your rate & savings
See your total flat-rate price instantly. Compare it against traditional shipping and see exactly what you save.
Total NEX EXPO rate
2 pallets + 3 trunks · Zone 2 · discount applied
$ 2,465
Estimated savings
$4,585
vs. traditional shipping
Confirm & book
Lock in your price and schedule your shipment. Your quote remains valid for 30 days. Login or create an account to complete booking.
Quote valid for 30 days · No payment until booking confirmed
WHY SWITCH
Most drayage happens
before the show.
Traditional carriers route your freight through a warehouse before it ever reaches the venue — stacking fees at every transfer. We skip all of that.
Starting point
LTL
Advance Warehouse
Drayage Transfer
Show Dock
Booth
3 unnecessary fees — warehouse receiving, storage, and transfer add $800–$1,200 per pallet.
Starting point
Direct LTL
Advance Warehouse
Drayage Transfer
Show Dock
Booth
$780 avg saved per pallet · EAC compliant · direct to dock, zero warehouse
TIMELINE
What to expect — and when
Plan your logistics around these key milestones for a stress-free show.
4-6 WEEKS BEFORE
Book Your Shipment
Get your rate, confirm shipment details, and lock in your price. Earlier = more flexible pickup windows.
1-2 WEEKS BEFORE
Pickup Scheduled
We coordinate pickup from your door and consolidate your freight before the show. All logistics managed.
SHOW WEEK
Direct Dock Delivery
We deliver directly to the show-site dock as your official EAC. Decorator handles dock-to-booth from there.
AFTER SHOW
Return Shipment
Book return at checkout and save 15%. We pick up from the show dock and deliver back to your location.
WHAT'S INCLUDED
Everything required. One predictable price.
Every NEX EXPO shipment includes what exhibitors actually need — no post-show invoices.
Pickup & Linehaul Transportation
Direct Delivery to Show Dock
EAC Coordination & Compliance
COI & Required Documentation
Dock Appointment Scheduling
Nationwide Coverage
WHAT WE DON'T DO
What NEX EXPO does not do
We believe in being upfront. Here's what falls outside our scope — and why that's completely normal.
We don't deliver inside the hall
We deliver to the show-site loading dock. Dock-to-booth handling is performed by the official show decorator — as required by venue rules for all EAC shippers.
We are not the decorator
The official show decorator (e.g. Freeman, GES) handles dock-to-booth movement. We handle everything before that point — transportation and EAC compliance.
Decorator fees still apply
After eliminating warehouse drayage, only the decorator's standard dock-to-booth fee remains. This applies to all exhibitors at all shows — it cannot be avoided.
The decorator's dock-to-booth fee is a fraction of the warehouse drayage we eliminate. You still come out significantly ahead.
ADD-ONS
Optional services
Add only what you need — nothing more. Pricing always shown before you confirm.
Secure storage
Climate controlled, monitored storage between shows.
Early pickup scheduling
Lock in early pickup windows to protect your show timeline.
Special handling
For fragile, high-value, oversized, or custom exhibit freight.
Cargo insurance
Optional protection coverage for added peace of mind.
On-site support & supervision
Dedicated staff overseeing your freight at the venue.
After-hours / weekend delivery
Flexible delivery windows when show schedules demand it.
COMMON QUESTIONS
Questions we hear a lot.
Everything exhibitors ask before their first booking. View all FAQs →
Is this available at all trade shows?
We operate at all major U.S. trade shows and convention centers, with over 13,000 shows in our directory. Enter your show in the rate tool to confirm availability and see pricing. If your show isn't listed, request it and we'll add it within 24 hours.
Do I completely avoid drayage?
You avoid the warehouse stage — which is the largest and most expensive part of drayage. The decorator's on-site dock-to-booth handling is smaller and remains, as required by show regulations. This applies to all EAC shippers — it cannot be avoided
How does flat-rate pricing work?
You get one all-inclusive price before you ship — covering pickup, transportation, EAC coordination, dock appointment scheduling, COI documentation, and show dock delivery. No per-hundred-weight math, no fuel surcharges, no post-show invoices.
Do I need an account to get a rate?
No. You can get an instant flat-rate quote in under 60 seconds without creating an account. An account is only required when you're ready to confirm and book your shipment.
Can I track my shipment?
Yes. Once your shipment is booked you can track it in real time through your account dashboard. You'll also receive email updates at key milestones — pickup confirmed, in transit, and delivered to show dock.
Will I receive a post-show invoice?
No. Your flat rate is locked in before you ship. What you see at checkout is what you pay — no post-show invoices, no surprise charges. The only additional fee you may receive is from the official show decorator for dock-to-booth handling, which is outside NEX EXPO's control.
Still have questions?
Our team typically replies within a few hours