PRICING
Flat-Rate Trade Show Pricing.
No Surprises
Know your total cost before you ship — no advance warehouse fees,
no hidden drayage, no penalties.
Takes less than 60 seconds · No signup required
WHAT'S INCLUDED
Everything required. One predictable price.
Every NEX EXPO shipment includes what exhibitors actually need — no post-show invoices.
Pickup & Linehaul Transportation
From your door to the show city.
Direct Delivery to Show Dock
No advance warehouse drayage.
EAC Coordination & Compliance
We operate as your Exhibitor Appointed Contractor.
COI & Required Documentation
Handled for every show.
Dock Appointment Scheduling
Fully coordinated with the venue.
Nationwide Coverage
All major U.S. trade shows and convention centers.
No hidden fees. No post-show surprises. What you see is what you pay.
FLAT-RATE PACKAGES
Simple flat-rate packages
Select your shipping zone to view sample pricing. Final price confirmed in quote flow.
TRUNK
Trunk / Road Case
≤ 350 lb
$325
Pickup + show dock delivery
- Included in flat rate
- EAC compliant delivery
- Dock appointment handled
STANDARD
Standard Pallet
≤ 1,000 lb
$495
Pickup + show dock delivery
- Included in flat rate
- EAC compliant delivery
- Dock appointment handled
OVERSIZE
Tall Pallet
≤ 1,000 lb / 72” height
$595
Pickup + show dock delivery
- Included in flat rate
- EAC compliant delivery
- Dock appointment handled
HEAVY / CUSTOM
Crate
≤ 800 lb
$895
Pickup + show dock delivery
- Included in flat rate
- EAC compliant delivery
- Dock appointment handled
All prices include pickup and direct delivery to the show dock — no drayage, no advance warehouse fees.
Volume Discount
when shipping 2 or more
e.g. 2 pallets → save $100 total
Best Value
off / pallet
when shipping 4 or more
e.g. 4 pallets → save $400 total
Return Savings
on return shipments booked at checkout
Book outbound + return together
WHY SWITCH
Designed for exhibitors — not decorators.
Traditional trade show shipping is built around complex fee structures that produce surprise invoices. NEX EXPO replaces that with a flat-rate model - full cost visibility before you ship.
Why exhibitors switch:
- Flat-rate pricing
- No advance warehouse drayage
- No post-show invoices
- No penalty surprises
- One clean number - locked in
"Trade show shipping should be predictable. NEX EXPO makes it that way."
| Feature | NEX EXPO | Traditional |
|---|---|---|
| Advance warehouse fees | No | Yes |
| Post-show invoices | No | Yes |
| Predictable pricing | Yes | No |
| EAC included | Yes | Often Extra |
| Penalty protection | Yes | No |
ADD-ONS
Optional services
Add only what you need — nothing more. Pricing always shown before you confirm.
Secure storage
Climate controlled, monitored storage between shows.
Early pickup scheduling
Lock in early pickup windows to protect your show timeline.
Special handling
For fragile, high-value, oversized, or custom exhibit freight.
Cargo insurance
Optional protection coverage for added peace of mind.
On-site support & supervision
Dedicated staff overseeing your freight at the venue.
After-hours / weekend delivery
Flexible delivery windows when show schedules demand it.
Insurance and storage selected during booking. All other services requested after your quote.
COMMON QUESTIONS
Questions we hear a lot.
Everything exhibitors ask before their first booking. View all FAQs →
Is this available at all trade shows?
We operate at all major U.S. trade shows and convention centers, with over 13,000 shows in our directory. Enter your show in the rate tool to confirm availability and see pricing. If your show isn't listed, request it and we'll add it within 24 hours.
Do I completely avoid drayage?
You avoid the warehouse stage — which is the largest and most expensive part of drayage. The decorator's on-site dock-to-booth handling is smaller and remains, as required by show regulations. This applies to all EAC shippers — it cannot be avoided
How does flat-rate pricing work?
You get one all-inclusive price before you ship — covering pickup, transportation, EAC coordination, dock appointment scheduling, COI documentation, and show dock delivery. No per-hundred-weight math, no fuel surcharges, no post-show invoices.
Do I need an account to get a rate?
No. You can get an instant flat-rate quote in under 60 seconds without creating an account. An account is only required when you're ready to confirm and book your shipment.
Can I track my shipment?
Yes. Once your shipment is booked you can track it in real time through your account dashboard. You'll also receive email updates at key milestones — pickup confirmed, in transit, and delivered to show dock.
Will I receive a post-show invoice?
No. Your flat rate is locked in before you ship. What you see at checkout is what you pay — no post-show invoices, no surprise charges. The only additional fee you may receive is from the official show decorator for dock-to-booth handling, which is outside NEX EXPO's control.
Still have questions?
Our team typically replies within a few hours
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